Access to Student Files

  1. The Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment, gives students the right to inspect and review all their educational records except for:
    1. Financial records of the student’s parents.
    2. Confidential letters or statements placed in the file prior to January 1, 1975.
    3. Psychiatric or medical records retained by a professional for treatment purposes.
  2. If students wish to inspect or review their academic records, they should put their request in writing and submit the request to the Registrar in the Office of Records and Registration. The law permits the college 45 days to respond to such requests, but every effort will be made to accommodate such requests as quickly as possible. Upon receipt of the signed, written request, an appointment will be set up for the student to review the file.
  3. The Family Educational Rights and Privacy Act also states that the college may not release educational records or personally identifiable information to any individual agency or organization unless there is the written consent of the student or a court order (subpoena). In the case of a subpoena, the student will be notified by mail or if you are a current student via your CCM email account. Please contact the Office of Student Development and Enrollment Management if you have any questions concerning this law. Students have the right to waive their rights to privacy by completing the appropriate form in the Office of Student Development and Enrollment Management.